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The Differences Between Microsoft 365 Excel Online And Desktop

Microsoft Tips

The functional differences between the Excel Online and Desktop apps

Did you know that you can access Microsoft Excel online as well as via the traditional Excel desktop app? This 10-minute video delivered by our Microsoft training specialist shows you the key differences in features and functionality between the Excel online and desktop apps.

One of the key differences between the Excel online and desktop apps is that the online application is a more simplified solution compared to the traditional desktop access route. With Excel online, you get the benefits of anywhere access through any device and browser, in favour of the full set of features and functionality. Both the Excel online and desktop version offer the ability to work anywhere, however the desktop version needs to be accessed via your Microsoft 365 workspace. You can also work more easily offline via the desktop.

Microsoft Excel online pros and cons

Pros of Excel online:

  • Familiar user interface
  • Native format compatible
  • Cloud-based = greater collaboration capabilities

Cons of Excel online:

  • Internet dependent
  • Lacks some of the features that desktop has
  • Popular file types cannot be integrated.

Microsoft Excel desktop version pros and cons

Pros of Excel desktop version

  • Access to full features and functions
  • Not dependent on a Wi-Fi connection
  • Better data storage as it is an offline version

Cons of Excel desktop version

  • Limited collaboration without OneDrive
  • Unsuitable for agile business practices

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