2020: MICROSOFT TEAMS

Search and Command in Teams!

Nowadays, the data generated and engaged with by users is phenomenal.

How many documents do you open and edit in a day? How many do you think as a department? Are you confident you engage with those documents securely?

534,465. According to findings in the 2019 Global Data Risk Report conducted by Veronis, this is the average number of files containing sensitive data held in the average company.

Ensuring that the business can store that data securely and that users can easily access it through associated permission sets, is one of the ways modern technology enhances compliance.

Introducing Microsoft 365.

 

Microsoft Teams utilizes multiple services and integrations within Office 365, for example, SharePoint, OneDrive and Planner. Which is great for both use cases of Teams; those that use it internally only, and those who use it both internally and externally with Guests/Clients/Partners. The interoperability between accessing platforms from a central environment streamlines communication and enhances productivity.    

Teams is the central workspace for all modern businesses. You can chat, you can attend video conferences, you can create departments/channels and most importantly, you can share and collaborate on content in a secure and compliant fashion.

The great thing is, Teams is stacked full of nifty ways in which you can access content quickly. After learning these handy Teams Tips, you’ll be the master of your on Modern Workplace.

Introducing the Search Bar 

It’s worth noting that you can activate this feature both before, and during, a call.

Consistent with the Microsoft 365 unified design interface, the global search bar sits at the top of Microsoft Teams and acts as a powerful search engine scouring all content in Teams.

If you type a generic keyword associated with what you’re looking for, Teams will filter results based on three categories:

 
  • Messages: Any messages that have been sent or recieved that contain the search term.
  • People: Displays those who’s name or username matches your search term.
  • Files: Assets sent or recieved over Teams that contain the search term in the name of the asset or the use of the term inside the document itself.

    • Do you know how to blur your background in a Teams Video call? Find out here!

    Slash Commands 

    Slash Commands are a great method of launching an action quickly and simply. To use slash commands simply enter “/” and a list of available actions will appear.

    Here are a few of my favourites:

  • /goto – Quickly navigate around the app without using your mouse, for example, add a Team or Channel after ‘/goto’ and Teams will take you there!
  • /saved – Displays your saved messages
  • /unread – Brings up all your unread activity in the Activity Tab.
  • /dnd – Sets your status to ‘Do not disturb’, this is a great shortcut for when you’re presenting in meetings or have an urgent call to take.
  • /testcall – This great capability quickly checks that Teams calls are functioning properly.

     

    It can take a while to learn all the available commands, but as you can see, if you’re an extensive Teams user, doing so is often worth the time invested.

    If you’re interested in Teams for your business, then let us help you Plan, Build and Run your new solution. We’re offering a Free Teams Assessment to get you started. Having worked with numerous clients and as one of the first early adopters of Microsoft Teams, our subject matter expertise combined with our own experiences allows us to offer you the best preparation for onboarding a new way of working.  

     

    Register your Assessment today!

     
      

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